Purchasing
Purchasing is a function of the Department of Finance and is responsible for oversight of the Township's purchasing functions. All purchase orders for goods or services are processed through this office.
The Township of Little Falls encourages and welcomes the interest of new vendors as well as current suppliers. The information provided here is intended to help businesses understand the purchasing procedures and practices of the Township of Little Falls. This information will help you understand our practices and; therefore, make it easier for us to help you.
The Department promotes a fair, open and competitive purchasing environment under the pretext of the Local Public Contracts Law, State Regulation and the Township of Little Falls Code.
The Local Public Contracts Law, under N.J.S.A. 40 A.11-1 et seq., governs the activities of the Township in contracting for the performance of any work or service, the purchasing of any equipment and/or supplies, which are utilized by the Township of Little Falls for all its daily operations. The purpose of the Local Public Contracts Law is to secure economy and the benefits of unfettered competition for the public in the procurement activities of the contract unit.
Doing Business with the Township of Little Falls
Purchase Order Required
No items are to be purchased or services rendered to the Township of Little Falls without a properly executed purchase order.
Billing and Payment
The purchase order number must appear on all invoices, shipping tags and all correspondence relevant to the order.
Payment is made after receipt of invoice and white copy of purchase order is signed and returned and acceptance of goods and/or services as specified on the purchasing order. Signed purchase order, along with the invoice should be submitted to:
TOWNSHIP OF LITTLE FALLS
225 MAIN ST. LITTLE FALLS, NJ 07424
Sending your invoice and/or purchase order to any other department may delay payment. The Township strives to pay all invoices within (30) days of receipt of invoice and acceptance of the order.
Questions regarding payment of invoices should be made to the Purchasing Department at (973) 256-1070. You will need to reference the purchase order number when calling with questions.
Business Registration Act
P.L. 2004, C.57 requires that vendors are to provide municipal governments proof of business registration. If you have not already done so, please provide a copy of your "Business Registration Certificate" to the purchasing office. We cannot accept your "Certificate of Authority" as proof of registration. If you need assistance obtaining your "Business Registration Certificate", contact the New Jersey Division of Revenue at (609) 292-1730 or visit their website at www.nj.gov/treasury/revenue/busregcert.shtml .
W-9 Form
The Township of Little Falls requires completion of a W-9 Form to verify/establish your name, address and taxpayer ID on township records.
New Vendor Information Form
The Township of Little Falls requires completion of a New Vendor Form, in addition to a NJ BRC & W9 to do business as a vendor with the Township.
Appointments
Vendors should make an appointment before calling the Finance Department to assure availability of appropriate Township personnel. No assurance can be given to vendors who arrive unannounced.
Methods of Procurement
The Township employs various procurement methodologies in order to procure goods and services. These include, but are not limited to, Bids, RFQ’s (request for quote), RFP’s (request for proposal) and quotes.